Our Blog

How to Effectively Manage an Outsourced App Development Project

September 13, 2023

Outsourcing app development can be a cost-effective and efficient way to create high-quality applications for your business. However, managing an outsourced project can come with its own set of challenges.

We’ll discuss the best practices for effectively managing an outsourced app development project, ensuring you get the most value from your investment and achieve the desired results. Following these guidelines can build a strong relationship with your development team, streamline the development process, and ensure a successful outcome.


Define Clear Goals and Expectations

The foundation of a successful outsourced app development project is a clear understanding of the goals and expectations. Before starting the project, make sure to:

·      Clearly define your app's purpose, target audience, and desired features.

·      Establish a realistic timeline for development, including milestones and deadlines.

·      Set a budget and clarify payment terms to avoid misunderstandings later.

·      Determine the key performance indicators (KPIs)that will be used to measure the project's success.

·      Choose the Right Development Partner.


Selecting the right development team is crucial to the success of your outsourced project. To find the best fit, consider the following:

·      Review the team's portfolio to assess their experience and the quality of their work.

·      Check references and read testimonials from previous clients.

·      Ask to speak with relevant clients from similar industries.

·      Assess the team's communication skills, as effective communication is vital for successful project management.

·      Ensure that the development team has experience working with the technologies and platforms relevant to your project. 

Establish Clear Communication Channels

Effective communication is key to managing an outsourced app development project. To facilitate smooth communication, you should:

·      Determine the preferred communication tools and channels, such as email, video conferencing, or project management software. Set a schedule for regular project updates and meetings to discuss progress and address any issues.

·      Designate a primary point of contact for both your and the development teams to streamline communication and avoid confusion.

·      Encourage open and honest feedback from both parties to foster a collaborative working environment.



·      If possible, get access to the source code of the project.

·      Access all assets made for you in the project, such as images, videos, and more.

·      For time material-based projects, get at least monthly detailed time record reports.

Create a Detailed Project Plan

A well-structured project plan is essential for keeping your outsourced app development project on track. Be sure to include the following:

·      A clear project scope outlining the features and functionality to be developed.

·      A timeline with milestones and deadlines for each phase of development.

·      A resource allocation plan detailing the responsibilities of each team member.

·      A risk management plan to identify potential challenges and develop contingency plans.


Monitor Progress and Provide Feedback

Staying involved in the development process is crucial to ensuring that your outsourced project stays on track and meets your expectations. To effectively monitor progress and provide feedback:

·      Review project updates and deliverables regularly to ensure they align with your goals and expectations.

·      Provide timely feedback on completed work, highlighting any areas that need improvement or modification.

·      Encourage open communication and address any issues or concerns as they arise.

·      Recognize and celebrate milestones and achievements to maintain motivation and engagement.

Plan for Post-Development Support

Once your app is developed and launched, ongoing support and maintenance will be necessary to ensure its continued success. When planning for post-development support:

·      Discuss support and maintenance services with your development partner, including bug fixes, updates, and enhancements.

·      Establish a clear communication plan for handling support requests and resolving issues.

·      Consider planning future app improvements or expansions to keep your app relevant and engaging.


Effectively managing an outsourced app development project can be challenging, but by following these best practices, you can ensure a successful outcome and a strong working relationship with your development team.

At 200Apps, we understand the importance of effective project management and are committed to helping our clients achieve the best possible results. Our experienced developers and project managers will work closely with you to ensure a smooth development process, clear communication, and a high-quality final product.

Contact us today to learn how we can help you bring your app ideas to life and successfully manage your outsourced app development project.

View All Blog Posts